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Invoice settings

Everything that shapes how your invoices look and behave lives in Settings → Invoice. Changes save automatically as you leave each field.

Business profile​

This is the "from" side of every invoice: your company name (use your account name or a custom business name), address, phone, email, website, and tax ID.

Brand Color sets the accent color used on your invoice PDFs — type a hex code or pick a preset swatch. It defaults to Gigtime teal, but it should be your color.

Company Logo appears on your invoices (and report PDFs). Drag and drop or click to browse; PNG, JPEG, or WebP up to 2MB, and around 320×128px looks best.

PDF styles​

Five invoice templates are available; pick a default and every new invoice uses it:

  • Modern — clean layout with a bold accent header
  • Classic — traditional business invoice style
  • Minimal — simple and understated
  • Traditional — formal serif layout
  • Bold — high-contrast, attention-grabbing

Each style card has a Download Sample button so you can see a filled-in example before committing.

Tax rates​

Add the tax rates you charge — each is a Label and a Percentage, plus an Apply by default on new invoices switch. Default rates are applied automatically when you create an invoice; the rest sit ready for when you need them. See Taxes and deposits.

Invoice defaults​

  • Payment Terms — the default due-date rule for new invoices: Upon Receipt or Net 15/30/45/60/90.
  • Starting Invoice Number — the next number Gigtime will assign. It increments automatically with each invoice.
  • Default Notes and Default Payment Instructions — pre-filled into every new invoice (step 3 of the wizard), where you can still edit them per invoice.

Email defaults​

Default Email Subject and Default Email Body template the message in the send dialog. Both accept variables that are replaced with real data at send time:

{{invoice_number}}, {{business_name}}, {{client_name}}, {{total}}, {{due_date}}, {{issue_date}}, {{project_name}}, {{payment_terms}}

For example, a subject of Invoice {{invoice_number}} from {{business_name}} goes out as "Invoice 1042 from Acme Studio".

Email domain (Pro)​

Pro users can send invoice and report emails from their own domain — billing@yourstudio.com instead of Gigtime's default sender. The Email Domain section at the bottom of this tab handles the setup: add your domain, copy a few DNS records to your provider, and set the Send emails from address on the domain card (verification then completes automatically). The send-from address is separate from the business email above — that one is who you are on invoices and where replies go; the send-from address is what clients see in the From line. The full walkthrough — including DNS troubleshooting and sending limits — is on its own page: Custom email domains.