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Managing projects

Projects sit under clients and carry most of the billing detail: the hourly rate, the color your entries show up in, the service items you offer, and optional hour caps. One client can have as many projects as you need.

Creating a project​

On the Projects page (or from a client's Projects tab), click Add Project:

  • Client (required) — the owning client. When you start from a client's page, this is locked in.
  • Project name (required).
  • Color — pick one of ten preset swatches or type a hex code. The color marks the project's entries everywhere: entry lists, charts, invoice rows. Defaults to Gigtime teal.
  • Hourly rate — overrides the client's default rate for time logged to this project. Leave it empty to inherit the client's rate.
  • Include in invoices by default — when on, this project's unbilled entries are pre-selected whenever you create an invoice for the client.

Under More options you'll find:

  • Start date and End date — for your own reference and reporting; Gigtime doesn't lock the project when the end date passes.
  • Billing Frequency — Weekly, Biweekly, Monthly, Quarterly, or On Completion. This is a label for how you bill the project; it doesn't generate invoices on its own.
  • Weekly and Monthly hour cap — see Hour caps.
  • Billing Email — an optional override; invoices for this project go here instead of the client's email.

The project detail page​

Open a project to get five tabs:

  • Overview — stat cards (total hours, billable percentage, hour cap progress, amount invoiced) and the editable project details, including the billing contacts section.
  • Entries — the standard entries view, locked to this project.
  • Week — a spreadsheet-style grid for fast weekly logging (below).
  • Billing — services, deposits, manual invoice line items tagged to this project, and the project's invoices.
  • Activity — tasks and notes.

The Week grid​

The Week tab is the fastest way to log a whole week of project work. It's a grid: one row per description, one column per day, with per-day totals across the top and row totals on the right. Today's column is highlighted.

Type hours directly into a day's cell as decimal hours — 1.5 means an hour and a half — and press Enter or move on; the entry saves itself. Clearing a cell to 0 deletes that day's entries for the row. The blank row at the bottom ("New entry...") starts a new description: type what you worked on, Tab across the days entering hours, and press Enter to drop back down for the next row. It behaves a lot like a timesheet spreadsheet, because that's what it is.

If the project has hour caps, compact progress bars sit above the grid so you can see how close you are while you log.

Archiving and deleting​

Projects archive the same way clients do: the Archive option in the project's "⋯" menu deactivates it, hiding it from the default list and from pickers, while keeping every entry and invoice intact. Activate brings it back. Delete permanently removes the project after a confirmation — use it only for projects with no history worth keeping.